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Corporate Governance

Datamatics' philosophy on Corporate Governance

Corporate Governance is an integral part of Datamatics' philosophy. It is a reflection of the culture, values and policies of the Company. As part of commitment to the various stakeholders, the Company follows global best practices. To meet its obligations towards its shareholders and other stakeholders, the Company has a corporate culture of conscience and consciousness; integrity, transparency and accountability for efficient and ethical conduct of business.

Realizing the criticality of sound corporate governance practices to enhance shareholder and stakeholder trust, the Company observes the highest level of ethics in all its dealings. Apart from complying with the statutory requirements, effective systems and practices towards improving transparency; internal controls and promotion of ethics at work place have been institutionalized.

The Company firmly believes that corporate governance standards should go beyond the law and must satisfy the spirit of law and not just the letter of the law. This is a way of life at Datamatics and is driven relentlessly across the organization.

Criteria for payment to Non-Executive Directors

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Familiarisation Program for Independent Directors

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Terms & Conditions of appointment of Independent Directors

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Datamatics' Green Initiative in Corporate Governance

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Insider Trading Policy

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Datamatics Code of Conduct for the Senior Management

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Whistleblower Policy

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Related Party Transactions Policy

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Document Retention and Archival Policy

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Policy on determination of Materiality of Events

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Policy on Material Subsidiaries

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Board of Directors

The Board of Directors provide leadership and strategic guidance to your Company’s management. In addition to the skill and expertise of the executive directors, the non-executive directors bring an external and wider perspective in Board deliberations and decisions. Your Company believes that an active, expert and well informed team of directors is necessary to ensure highest standards of Corporate Governance.

The Board of your Company comprises of experts from diverse fields and professions. In order to maintain independence of the Board, your Company has a balanced combination of executive and independent directors.

The current strength of the Board is Ten (10) directors out of which, four (4) are executive directors and six (6) are non-executive directors.

The composition of the Board is in conformity with the requirement of Clause 49 of the Listing Agreement in this regard.

Composition of Board Committees

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Notice of Resignation of Directors

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Familiarization Programme for Independent Directors

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Annual Report 2017-18

 

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Annual Report 2016-17

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Annual Report 2016

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Annual Report 2015

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Annual Report 2014

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Annual Report 2013

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Annual Report 2012

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Annual Report  2011

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Annual Report 2010

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Annual Report 2009

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Annual Report 2008

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Quarterly Reports

2018 - 2019

Q1 | Q2 | Q3 | Q4

2017 - 2018

Q1 | Q2 | Q3 | Q4

2016 - 2017

Q1 | Q2 | Q3 | Q4

2015 - 2016

Q1 | Q2 | Q3 | Q4

2014 - 2015

Q1 | Q2 | Q3 | Q4

2013 - 2014

Q1 | Q2 | Q3 | Q4

2012 - 2013

NA | NA | Q3 | Q4

Subsidiaries Accounts

2017 - 2018

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2016 - 2017

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2015 - 2016

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Quarterly Reports

2018 - 2019

Q1 | Q2 | Q3 | Q4

2017 - 2018

Q1 | Q2 | Q3 | Q4

2016 - 2017

Q1 | Q2 | Q3 | Q4

Quarterly Reports

2018 - 2019

Q1 | NA | NA | NA

2017 - 2018

Q1 | Q2 | Q3 | Q4

2016 - 2017

Q1 | Q2 | Q3 | Q4

2015 - 2016

NA | NA | Q3 | Q4

Shareholder Services

Share Transfer System

The Company has appointed Datamatics Financial Services Limited as Registrars and Share Transfer Agents. The shares lodged for physical transfer/transmission/transposition are registered within the prescribed time period if the documents are complete in all respects. The shares in dematerialized form are admitted for trading with National Securities Depositories Limited (NSDL) and Central Depository Services (India) Limited (CDSL).

Registrars and Share Transfer Agents

For any assistance and queries relating to shares, please write to:

Datamatics Financial Services Limited
Plot No. B-5, MIDC
Plart B Cross Lane
Andheri (East) Mumbai - 400 093

Tel. No. 91-22-6671 2151
Fax No. 91-22-6671 2156
E-mail: depository@dfssl.com

Dematerialization of Shares

The amendment to Regulation 40 of SEBI (Listing Obligation and Disclosure Requirements) Regulations, 2015 had mandated that transfer of securities to be carried out only in dematerialised form with effect from December 5, 2018. This date has been extended to April 1, 2019 by SEBI.

In order to facilitate seamless transfer of shares in future, shareholders holding shares in physical form are requested to dematerialise their shareholding in the Company.

Shareholders who are not having a demat account may get in touch with a SEBI registered Depository Participant (DP) to open a demat account. 

For ease of reference, the procedure of dematerialisation of shares is provided below:

  • Shareholder(s) to submit physical share certificate(s) along with Dematerialisation Request Form (DRF) to their respective DP
  • After verification, the details mentioned in the DRF and certificates will be entered in the software system/internet application provided by the Depository and a Dematerialisation Request Number (DRN) will be generated.
  • The DRF, with the DRN mentioned on it, will then be released electronically to the company/Registrars and Transfer Agents of the company (RTA). The DP will also despatch the certificates along with the DRF to the company/RTA for verification and approval.
  • DP will intimate the Registrar and Transfer Agent (RTA) of the request submitted by the shareholder(s) through the electronic system of NSDL/CDSL
  • The RTA after validation of the request confirm acceptance of the request for dematerialisation in the necessary software system/internet application.
  • The Depository’s software system will then electronically create and credit appropriate number of shares in the shareholder's demat account.
  • The DP will inform the shareholder of the changes in the shareholder's demat account following the confirmation of the DRF.
  • The Company/RTA may reject dematerialisation request in some cases and will send an objection memo to the DP, with or without DRF and certificates depending upon the reason for rejection. The DP/shareholder has to remove reasons for objection within 15 days of receiving the objection memo. If the DP/shareholder fails to remove the objections within 15 days, the company/RTA may reject the request and return DRF and accompanying certificates to the DP. The DP, if the shareholder so requires, may generate a new dematerialisation request and send the certificates again to the company/RTA for dematerialisation. No fresh request can be generated for the same securities until the company/RTA has rejected the earlier request and informed the Depository and DP about it.

In case of any queries, you may contact the Company or its Registrar and Transfer Agent:

Datamatics Business Solutions Ltd

Plot No B-5, Part B Cross Lane, MIDC, Andheri (East), Mumbai - 400 093.

Transmission of Shares

In the case of dematerialized shares, you would need to kindly inform your DP in writing of the same. The Company or the Registrar cannot make any changes from their end. However, in the case of physical shares, kindly contact our registrar and share transfer agents.

Change in Name or Address

If your shares are dematerialized, your Depository Participant maintains the records of your shares. Hence, kindly inform them in writing about any changes in name or address. The modified details will be intimated to us when any sort of action is required such as despatch of annual reports, etc. However, if the shares are in physical form, kindly notify the change to our registrar and share transfer agents.

Stakeholders Relationship Committee

The Board has constituted a Stakeholders Relationship Committee, consisting of two non-executive, independent directors - Mr. R. K. Saraswat and Mr. Sudhir C. Deshpande. Mr. R. K. Saraswat is the Chairman of the Committee. Ms. Divya Kumat is the Compliance officer and she can be contacted at the following address:

Knowledge Center, Plot No. 58,
Street No. 17, M.I.D.C.,
Andheri (E), Mumbai - 400 093

Tel No. +91 022 61025274
Fax: +91 022 28343699

Email Id: divya.kumat@datamatics.com

During the year ended March 31, 2015, the Company received 49 complaints. No Complaints were pending as on March 31, 2015.

The Committee inter alliance, approves transfer and transmission of shares, issue of duplicate share certificates, non receipt of dividend, Annual Report, Notice etc. The Committee oversees performance of Registrar and transfer Agent of the Company. The committee met once during the year under review.

Unpaid / Unclaimed Dividend

Pursuant to the provisions of Section 124(5) of the Companies Act, 2013, dividend which remains unpaid or unclaimed for a period of seven years from the date of its transfer to unpaid dividend account is required to be transferred by the Company to Investor Education and Protection Fund (IEPF), established by the Central Government under the provisions of Section 125 of the Companies Act, 2013. The details of unpaid dividend amounts as per Section 125(2) of the Companies Act, 2013 have to be identified and uploaded on the website of the Company.

Accordingly, shareholders of the Company who have not received or encashed their dividend warrants as on September 14, 2017 for the financial years, is provided for the benefit of shareholders.

Details of Unpaid Dividend as on September 14, 2017

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Details of Shares Transferred to IEPF

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Newspaper Notice relating to the transfer of shares to IEPF Demat Account

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Investor Information

2017 - 2018

AGM Voting Results

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Proceedings of 30th AGM

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Annual Report 2017 - 2018

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Notice of 30th AGM

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Green Initiative

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E-Voting Instructions

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Attendance Slip

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2016 - 2017

AGM Voting Results - 2017

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Proceedings of the 29th AGM

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Notice of 29th AGM

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Attendance Slip

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Green Initiative

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Annual Report 2016-17

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2015 - 2016

Proceedings of the 28th AGM

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AGM Voting Results-2016

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Notice of 28th AGM

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Attendance Slip

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Proxy Form

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Green Initiative

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Annual Report 2015-16

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2014 - 2015

Scrutiniser's Combined Report on E-voting and Poll

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Notice of 27th AGM_DGSL

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Notice under Sec. 160

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Some of the statements in this update that are not historical facts are forward-looking statements. These forward-looking statements include our financial and growth projections as well as statements concerning our plans, strategies, intentions and beliefs concerning our business and the markets in which we operate. These statements are based on information currently available to us, and we assume no obligation to update these statements as circumstances change. There are risks and uncertainties that could cause actual events to differ materially from these forward-looking statements. These risks include, but are not limited to, the level of market demand for our services, the highly-competitive market for the types of services that we offer, market conditions that could cause our customers to reduce their spending for our services, our ability to create, acquire and build new businesses and to grow our existing businesses, our ability to attract and retain qualified personnel, currency fluctuations and market conditions in India and elsewhere around the world, and other risks not specifically mentioned herein but those that are common to industry.

Investor Contact

For any assistance regarding dematerialization of shares, share transfer, transmission, change of address, non-receipt of dividend or any other query relating to shares, please write to:

Datamatics Business Solutions Limited (Formerly known as Datamatics Financial Services Limited)
Plot No. B-5, MIDC,
Part B Cross Lane,
Andheri (East), Mumbai - 400 093.
Ph. No.: 91-22-6671 215191-22-6671 2151
Fax No.: 91-22-6671 2156
E-mail: depository@dfssl.com

For general correspondence:
Datamatics Global Services Limited
Knowledge Center, Plot No. 58,
Street No. 17, MIDC, Andheri (East),
Mumbai - 400 093.
Tel: 91-22-6102 000091-22-6102 0000
Fax: 91-22-2834 3669
E-mail: investors@datamatics.com

Analyst Presentation

Investor Presentation - Lumina Datamatics Demerger

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Analyst Day Presentation Q4 FY 2018

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Datamatics Q2 FY19 Analyst Presentation

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Datamatics Q1 FY19 Analyst Presentation

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